Every business in the UK is required to maintain up-to-date records with Companies House. One of the essential filings for companies registered in the UK is the confirmation statement. This document confirms the accuracy of company details and ensures compliance with the law. Filing this statement online is the fastest and easiest way to stay compliant, avoid penalties, and keep your business records updated.
This guide will walk you through everything you need to know about filing your confirmation statement online. From understanding what it is, preparing the necessary documents, following a step-by-step guide, troubleshooting common issues, and answering frequently asked questions—we’ve got you covered!
1. Understanding the Confirmation Statement
What Is a Confirmation Statement?
A confirmation statement (formerly known as an Annual Return) is a mandatory filing that provides Companies House with updated details about your company. It verifies the information they hold is accurate and up to date. If nothing has changed, you still need to file confirmation statement online to confirm the current details.
Why Is It Required?
The confirmation statement ensures that Companies House has an up-to-date record of important company details, including:
- Company name and registered office address
- Directors and secretary details
- Shareholders and share capital
- People with significant control (PSC)
- SIC codes (Standard Industrial Classification of economic activities)
Failing to file confirmation statements online on time can lead to penalties and even removal of your company from the register.
2. Preparing to File Online
Before you start the online filing process, ensure you have all the required information. This will save time and help avoid common mistakes.
Documents and Information Needed
- Your company authentication code (provided by Companies House when your company was registered)
- Registered company number
- Current shareholder and director details
- Updates on business activities (if applicable)
- People with Significant Control (PSC) information
- Payment details (if applicable)
Common Mistakes to Avoid
- Failing to check your company details before submitting
- Using incorrect SIC codes
- Not updating shareholder information
- Missing People with Significant Control (PSC) details
3. Step-by-Step Guide to Filing Online
Filing your confirmation statement online is the quickest way to complete this requirement. Follow these simple steps:
Step 1: Log in to Companies House WebFiling Service
- Visit the Companies House WebFiling portal: https://www.gov.uk/file-your-confirmation-statement
- Enter your email address and password
- Input your company authentication code to access your company details
Step 2: Locate Your Company and Start the Filing Process
- Use your company registration number to locate your company
- Click on “File a confirmation statement”
Step 3: Review and Update Company Details
- Ensure all details, including directors, shareholders, and PSC information, are accurate
- If changes are required, update them before submitting the confirmation statement
Step 4: Confirm Details and Make Payment
- The cost to file a confirmation statement online is £13 (paper filings cost £40)
- Credit or debit cards are accepted forms of payment
Step 5: Submit and Receive Confirmation
- Companies House will send you an email confirmation following submission
- Keep a copy of the submission receipt for your records
4. Common Issues & Troubleshooting
Despite the straightforward process, some users face challenges when filing online. Here’s how to resolve common issues:
Issue 1: Forgot Your Authentication Code?
- Request a new authentication code via Companies House WebFiling
- The new code will be sent by post to your registered office (which may take up to 5 days)
Issue 2: Unable to Access Your Account?
- Reset your password via the Companies House login page
- Ensure your email address is correct
Issue 3: Payment Issues
- Ensure you’re using a valid credit/debit card
- Try a different payment method if necessary
Issue 4: Changes Needed Before Filing
- If significant changes (such as new directors or share structure updates) are required, file these before submitting the confirmation statement
5. FAQs About Filing a Confirmation Statement Online
How Much Does It Cost?
- Online filing: £13
- Paper filing: £40
What Happens If I Miss the Deadline?
- Your company may be removed from the register by Companies House.
- Directors may face legal consequences
Can Someone Else File It on My Behalf?
- Yes, an accountant, company secretary, or director can file it
- You will need to provide them with the company authentication code
Do I Need to File If Nothing Has Changed?
- Yes! Even if no changes have occurred, you must confirm your company details
6. Final Tips for a Smooth Filing Process
- Set Reminders: Add filing deadlines to your calendar to avoid missing them
- Keep Company Details Updated: Regularly check and update details before the deadline
- Save Payment Receipts: Keep records of all filings for future reference
- Use Online Filing: It’s faster, cheaper, and more convenient than paper filing
Filing your confirmation statement online is a quick and simple process that ensures your business stays compliant with Companies House regulations. By following the step-by-step guide, preparing in advance, and avoiding common mistakes, you can complete your filing smoothly and efficiently.
